The Ultimate Checklist for Touring Event Venues in Rochester, NY

Booking an event venue is one of the most important steps in planning a celebration. Whether you're organizing a wedding, bridal shower, milestone birthday, or corporate event, your venue sets the tone—and touring it in person is essential.

If you're looking at spaces in Rochester, NY, walking into each one prepared can help you make the best decision. At Chef’s Event Center & Party House, we welcome dozens of tours each month and know exactly what questions matter most.

Here’s your ultimate checklist to use when touring event venues—so you feel confident booking the perfect space.

Is the Venue Available on Your Preferred Date?

Before you fall in love with a space, confirm whether it’s open on your desired date. If your date is flexible, ask about off-peak pricing or better availability options.

Tip: Popular summer and fall weekends book up quickly, so always ask about backup dates.

How Many Guests Can the Space Comfortably Accommodate?

Make sure the venue can handle your estimated guest count. Look at both seated and standing layouts. Will there be room for a dance floor? Food stations? A gift table? A band or DJ?

Chef’s Event Center can accommodate up to 300 guests with customizable floor plans for weddings, showers, banquets, and parties of all types.

Schedule a tour today to see how we can configure the space for your event.

What’s Included in the Rental?

Every venue has different packages. Ask whether tables, chairs, linens, and staffing are included—or if they require separate rental fees.

At Chef’s Event Center, we provide:

• Tables and chairs
• Event setup and breakdown
• Ample free parking
• Access to award-winning in-house catering
• Optional decor and coordination services

Is the Venue Accessible for All Guests?

Check for on-site parking, ramps, elevators, and proximity to restrooms. Accessibility is especially important for older guests or families with children.

Chef’s Event Center is fully accessible and offers convenient ground-level entry and restrooms to accommodate guests of all ages.

Can You Customize the Layout?

Flexibility is key. Ask whether the venue allows you to rearrange seating, set up a ceremony space, or incorporate unique elements like dessert tables or photo booths.

We work with each client to create custom floorplans that match your vision—whether you need a sweetheart table, head table, stage, or food stations.

What’s the Food & Beverage Policy?

Some venues require you to use a preferred caterer, while others allow outside food. Ask about menu flexibility, alcohol options, and whether there are additional service charges or minimums.

Chef’s Event Center partners with Chef’s Catering to provide award-winning food and beverage service with fully customizable menus to match your event style and budget.

How Is the Lighting and Ambiance?

Tour the space during the same time of day as your event, if possible. Consider natural light, ceiling lighting, and the overall atmosphere. Can it be dressed up or down?

Our venue offers a warm, neutral interior with adaptable lighting to suit elegant weddings, casual parties, and everything in between.

Are There Time Constraints or Noise Restrictions?

Understand the timing: When can you begin setup? When does the event need to end? Are there limits on amplified music?

Chef’s Event Center offers generous event blocks and clear scheduling, so you’re never rushed during setup or teardown.

Is There a Team to Help Coordinate?

Venues with experienced staff make a huge difference. Ask if someone will help with planning, vendor coordination, or on-site support during the event.

Our team is known for hands-on planning support from the first walkthrough to event day. We’re here to make it stress-free.

Does the Venue Fit Your Budget?

Ask for a detailed breakdown of rental costs, service fees, deposits, and what’s included in each package. Transparency is key.

Chef’s Event Center offers competitive pricing with no hidden fees, plus bundled options with catering to streamline your planning and save you time.

Book a Tour at Chef’s Event Center & Party House

If you’re planning a celebration in Rochester, NY, take the first step and book a tour at Chef’s Event Center. We’ll walk you through the space, answer every question, and help you envision your event—start to finish.

Call us at (585) 352-3300 or schedule a visit today.